Latest News

Technology Survey 2023 is completed

August 8th, 2023|

Thank you to all the participants of the Technology Survey for 2023

We received 176 submissions, up 24 from last year. 

Many staff found the time to complete the survey with great insights and suggestions. Overall, the survey affirms the areas of support we prioritise and helps us to identify new areas of improvement. We will be following up with many of you and responding to your requests.

Congratulations to Montrose Preschool!

We would also like to announce the survey prize has been drawn and to congratulate the lucky winner, Montrose Preschool, Montrose.

Online TLDS training webinars

August 7th, 2023|

Now available for enrolment

In support of the Online Transition Learning and Development Statement (Online TLDS) we are offering webinars through late August into September.

The courses offered:

Online TLDS Training – 901

You can view the schedule and book a webinar session on our training page.

New Tip – Password protect PDFs exported from Word

December 6th, 2022|

This guide demonstrates how to password protect a PDF created in Microsoft Word or Publisher.

Browse to it on our Tips page or from this direct link: Tip – Password protect PDFs exported from Word

New Tip – Password protect Office documents

December 6th, 2022|

If your service shares a computer, network drive or cloud storage between staff, committee and volunteers, you might find it useful to restrict some Office documents from modification with a password or encrypt others for confidentiality. This tip will explain both how to encrypt a document and how to restrict modifying a document.

Browse to it on our Tips page or from this direct link: Tip – Password protect Office documents

New Tip – How to protect worksheet cells in Excel

December 5th, 2022|

Excel documents are often ‘living’ documents that are intended to be viewed and updated collaboratively.  To avoid users introducing errors to your documents, Excel’s protection options can lock or hide cells or formulas.

Browse to it on our Tips page or from this direct link: Tip – How to protect worksheet cells in Excel

New Tips: Create Outlook Contact Groups from an Excel spreadsheet

November 28th, 2022|

Each year, many kindergarten staff need to transfer the contact details of enrolled families from an Excel spreadsheet into Outlook.  Within Outlook, staff often also want the family emails grouped into Contact Groups for each session or cohort of enrolments.

These two tips provide two methods of setting up the Contact Groups in Outlook:
Tip – Create Outlook Contact Groups from an Excel spreadsheet (quick copy/paste method)
Tip – Create Outlook Contact Groups from an Excel spreadsheet (advanced import method)

Tip – Update your email name in Outlook

November 21st, 2022|

Make sure you are making a professional impression by setting up your email username correctly. This tip will explain how. As well as assisting with recognisability, this process also helps to ensure your mail isn’t mistaken for spam.

Browse to it on our Tips page or from this direct link: Tip – Update your email name in Outlook

Tip – WordPress create logos and icons

November 17th, 2022|

If you are using a WordPress theme, widget or block pattern with place-holder logos you might need make custom or unique icons to replace them. This technique will work for making larger logos too.

Browse to it on our Tips page or from this direct link: Tip – WordPress create logos and icons.

Tip – Reordering columns and combining columns in Excel

November 11th, 2022|

Staff often need to maintain a spreadsheet of families and enrolments. Common tasks like adjusting or reorganizing such lists can be repetitive. Here are the first of some time-saving methods suggested from our Excel course.

Browse to it on our Tips page or from this direct link: Tip – Reordering columns and combining columns in Excel.

New WordPress Tip: Build a basic WordPress contact form

November 4th, 2022|

Put your WordPress website to work collecting feedback, a wait list for enrolments or survey your families.  This tip will show you how to create simple contact forms for your WordPress site.

Browse to it on our Tips page or from this direct link: Build a basic WordPress contact form.

New WordPress Tips: Manual backup & restore of your website

October 28th, 2022|

If you are making changes to your WordPress site you will often hear the advice to take a manual backup. But how do you do one?

Learn how to perform this backup: Tip – Making a WordPress file & database backup

Learn how to restore from this backup: Tip – Restoring from a WordPress file & database backup

If you would like to learn more about WordPress, you can book into our upcoming training sessions running during the third week of November.

 

Information technology support is provided by the State Library Victoria, Community IT Support Team
Monday to Friday from 9.00am to 5.00pm

Phone: 03 8664 7001 Toll Free: 1800 629 835
General Enquiries Email: info@kindergarten.vic.gov.au Technical Support Email: support@kindergarten.vic.gov.au

Welcome to the
Kindergarten IT Program

Latest News

New Tip – How to protect worksheet cells in Excel

December 5th, 2022|

Excel documents are often ‘living’ documents that are intended to be viewed and updated collaboratively.  To avoid users introducing errors to your documents, Excel’s protection options can lock or hide cells or formulas.

Browse to it on our Tips page or from this direct link: Tip – How to protect worksheet cells in Excel

New Tips: Create Outlook Contact Groups from an Excel spreadsheet

November 28th, 2022|

Each year, many kindergarten staff need to transfer the contact details of enrolled families from an Excel spreadsheet into Outlook.  Within Outlook, staff often also want the family emails grouped into Contact Groups for each session or cohort of enrolments.

These two tips provide two methods of setting up the Contact Groups in Outlook:
Tip – Create Outlook Contact Groups from an Excel spreadsheet (quick copy/paste method)
Tip – Create Outlook Contact Groups from an Excel spreadsheet (advanced import method)

Tip – Update your email name in Outlook

November 21st, 2022|

Make sure you are making a professional impression by setting up your email username correctly. This tip will explain how. As well as assisting with recognisability, this process also helps to ensure your mail isn’t mistaken for spam.

Browse to it on our Tips page or from this direct link: Tip – Update your email name in Outlook

Tip – WordPress create logos and icons

November 17th, 2022|

If you are using a WordPress theme, widget or block pattern with place-holder logos you might need make custom or unique icons to replace them. This technique will work for making larger logos too.

Browse to it on our Tips page or from this direct link: Tip – WordPress create logos and icons.

Tip – Reordering columns and combining columns in Excel

November 11th, 2022|

Staff often need to maintain a spreadsheet of families and enrolments. Common tasks like adjusting or reorganizing such lists can be repetitive. Here are the first of some time-saving methods suggested from our Excel course.

Browse to it on our Tips page or from this direct link: Tip – Reordering columns and combining columns in Excel.

New WordPress Tip: Build a basic WordPress contact form

November 4th, 2022|

Put your WordPress website to work collecting feedback, a wait list for enrolments or survey your families.  This tip will show you how to create simple contact forms for your WordPress site.

Browse to it on our Tips page or from this direct link: Build a basic WordPress contact form.

New WordPress Tips: Manual backup & restore of your website

October 28th, 2022|

If you are making changes to your WordPress site you will often hear the advice to take a manual backup. But how do you do one?

Learn how to perform this backup: Tip – Making a WordPress file & database backup

Learn how to restore from this backup: Tip – Restoring from a WordPress file & database backup

If you would like to learn more about WordPress, you can book into our upcoming training sessions running during the third week of November.

 

Training webinars for the final term 2022

October 13th, 2022|

Now available for enrolment

We are offering webinars of our courses on basic troubleshooting, website development, poster design and Excel. We are also offering some additional Online TLDS sessions for those who missed last term’s webinars.

The courses offered:

Online TLDS Training – 901

Practical IT Skills – 602

WordPress Website Development – 101

Making Creative Posters – 903

Beginners Excel Spreadsheets – 401

You can view the schedule and book a webinar session on our training page.

Cyber Security Awareness Month 2022

October 10th, 2022|

October is Cyber Security Awareness Month 2022. Each week this month the Australian Cyber Security Centre has resources, posters, quizzes and tools around the themes “Have you been hacked?”, “Is your email secure?”, “How do you act now to stay secure?” and “It’s time to take action!”.

Highlights from week three include a Small Business Cyber Security Guide useful to directors and committees, and Cyber Security for kids resources that educators can provide to families to help them stay secure.

Cyber Security Awareness Month 2022 | Cyber.gov.au

Privacy and information sharing requirements for the Online TLDS

September 30th, 2022|

Early childhood educators working on Transition Learning and Development Statements are required to adhere to their service’s privacy policies in the handling of personal information. This tip highlights where you can find support and resources.

Click here to view the tip.

Optus Data Breach

September 29th, 2022|

Reported widely in the press this week, both state and national agencies are providing an evolving response to the Optus data breach. Optus customers and former customers who received notification from Optus can find guidance from the OAIC and IDCARE.

Although it is uncertain if all the data was publicly leaked, security specialists advise that those notified should assume their data was compromised and act accordingly.

An immediate response to any compromise to an online account is to change the account’s credentials. Optus customers can use My Account Login – Optus to update the password and username (the account’s log in email address).

In the case of the Optus breach, customer’s sign-up ID numbers (passport, driver’s licence, or Medicare ID) may have been included.

Drivers Licence. VicRoads can assist breach victims that hold a Victorian drivers license to ensure any unauthorized use of their licence number is flagged and to request a licence change https://www.vic.gov.au/victorian-drivers-licence-record-flag-optus-breach.

Medicare ID. Although victim’s Medicare details can’t be accessed with the ID, there are options to replace Medicare Cards to avoid future identity theft. What to do if you’ve been affected by the recent Optus data breach (servicesaustralia.gov.au).

Passport. It is not possible to travel under a victims passport credential but replacements can be requested. Dept of Foreign Affairs and Trade have an info page regarding the breach. Optus Data Breach | Australian Passport Office (passports.gov.au)

Along with those high point value forms of ID, other personal data leaked included name, date of birth, email addresses, postal address, phone numbers. Victims should guard for scammers leveraging the leak to target them further with phishing attempts.

Optus has reaffirmed it will never send hyperlinks through email or SMS notifications, and are currently offering to assist victims with credit monitoring Equifax Protect Eligibility (optus.com.au).

Anyone who thinks they have been impacted by the breach should also report it to the ACSC here: https://www.cyber.gov.au/acsc/report. 

Information technology support is provided by the State Library Victoria, Community IT Support Team
Monday to Friday from 9.00am to 5.00pm

Phone: 03 8664 7001
Toll Free: 1800 629 835
General Enquiries Email: info@kindergarten.vic.gov.au
Technical Support Email: support@kindergarten.vic.gov.au