Latest News

Technology Survey 2023 is completed

August 8th, 2023|

Thank you to all the participants of the Technology Survey for 2023

We received 176 submissions, up 24 from last year. 

Many staff found the time to complete the survey with great insights and suggestions. Overall, the survey affirms the areas of support we prioritise and helps us to identify new areas of improvement. We will be following up with many of you and responding to your requests.

Congratulations to Montrose Preschool!

We would also like to announce the survey prize has been drawn and to congratulate the lucky winner, Montrose Preschool, Montrose.

Online TLDS training webinars

August 7th, 2023|

Now available for enrolment

In support of the Online Transition Learning and Development Statement (Online TLDS) we are offering webinars through late August into September.

The courses offered:

Online TLDS Training – 901

You can view the schedule and book a webinar session on our training page.

Scam targeting payroll and administration staff

May 2nd, 2023|

We have been alerted to a scam targeting payroll and administration staff. This is how the scam happens:

After capturing the name of a legitimate staff member, the scammer sends an email in the staff member’s name to the workplace. Titled “New Banking Details” or similar, this email requests an update to the staff member’s banking details before the next payroll.

In the case we were alerted to, the ruse was discovered when the quick-thinking payroll officer opted to call and verify the request with the victim. Warning signs included the actual sending address was a gmail mailbox and the “To” field included both real and non-existent addresses that the scammer guessed at.

This was a form of ‘payment redirection scam’. If the scammer had been successful, the victim’s next wage payment would have been stolen.

Ensure your team is aware of this kind of targeted scam and devise your own verification practices. Consider a ‘staff authorised contact list’ which has staff phone and email. Then if you get any similar requests, you can more easily identify if it’s legitimate or not.

The Australian Cyber Security Centre has a lot of great resources to assist you to Recognise and report scams | Cyber.gov.au.

Or head to our Tip – Where to start with cyber security literacy – Kindergarten IT Program.

As always, if you receive an email you’re ever unsure about, our trained staff are always happy to advise on the legitimacy of any you’d like us to check.

Early Childhood Update – March 2023

March 3rd, 2023|

Department of Education and Training has released the March 2023 edition of the Early Childhood Update e-newsletter.

Kim Little, Deputy Secretary of Early Childhood Education, highlights Cultural Diversity Week and consultation opportunities for the Best Start, Best Life reforms.  Articles also cover support and resources for CALD families; teacher and ESK funding and grants; as well as free interpreting services for funded services.

You can subscribe to receive the updates here: Early Childhood Update | Victorian Government (www.vic.gov.au)

New Tip – Where to start with cyber security literacy

February 10th, 2023|

Have you ever heard the expression Explain it to me like I am 5? It is a popular phrase because we often need guidance that is immediate and accessible, just like five years olds. Increasing your cyber security literacy doesn’t mean becoming an expert, it just means becoming familiar with the day-to-day patterns and knowing what the general precautions and risks are.

Browse to it on our Tips page or from this direct link: Tip – Where to start with cyber security literacy

New Tip – Add the Kindergarten Tick to your email signature

February 3rd, 2023|

The Victorian Government has introduced the Kinder Tick logo to help families find funded and approved kindergarten programs. Funded services are encouraged to display the Kinder Tick on email signatures, websites, media and anywhere that will help families identify approved programs.

This tip explains how to add the email signature banner in Outlook.

Browse to it on our Tips page or from this direct link: Tip – Add the Kindergarten Tick to your email signature

Early Childhood Update – February 2023

February 2nd, 2023|

Department of Education and Training has released the February 2023 edition of the Early Childhood Update e-newsletter.

With a message from Kim Little, Deputy Secretary of Early Childhood Education, articles on the Victorian Educational Leaders Conference, National learning framework updates, programs for teachers and Free TAFE for early childhood training, bush kinders and information sharing resources.

You can subscribe to receive the updates here: Early Childhood Update | Victorian Government (www.vic.gov.au)

Tip – End of the year wrap-up

December 15th, 2022|

This tip covers some end of year considerations for staff organising files, managing outgoing staff mailboxes and accounting for changes to file sharing tools etc. 

Browse to it on our Tips page or from this direct link: Tip – End of the year wrap-up

Early Childhood Update

December 15th, 2022|

Department of Education and Training has released the December 2022 edition of the Early Childhood Update.

With a message from Kim Little, Deputy Secretary of Early Childhood Education, articles on the final days to order Three-Year-Old Kinder Kits for 2023, the upcoming Victorian Educational Leaders Conference and other important updates regarding the early childhood sector.

You can subscribe to receive the updates here: Early Childhood Update | Victorian Government (www.vic.gov.au)

New Tip – Password protect PDFs exported from Word

December 6th, 2022|

This guide demonstrates how to password protect a PDF created in Microsoft Word or Publisher.

Browse to it on our Tips page or from this direct link: Tip – Password protect PDFs exported from Word

New Tip – Password protect Office documents

December 6th, 2022|

If your service shares a computer, network drive or cloud storage between staff, committee and volunteers, you might find it useful to restrict some Office documents from modification with a password or encrypt others for confidentiality. This tip will explain both how to encrypt a document and how to restrict modifying a document.

Browse to it on our Tips page or from this direct link: Tip – Password protect Office documents

Information technology support is provided by the State Library Victoria, Community IT Support Team
Monday to Friday from 9.00am to 5.00pm

Phone: 03 8664 7001 Toll Free: 1800 629 835
General Enquiries Email: info@kindergarten.vic.gov.au Technical Support Email: support@kindergarten.vic.gov.au

Welcome to the
Kindergarten IT Program

Latest News

Scam targeting payroll and administration staff

May 2nd, 2023|

We have been alerted to a scam targeting payroll and administration staff. This is how the scam happens:

After capturing the name of a legitimate staff member, the scammer sends an email in the staff member’s name to the workplace. Titled “New Banking Details” or similar, this email requests an update to the staff member’s banking details before the next payroll.

In the case we were alerted to, the ruse was discovered when the quick-thinking payroll officer opted to call and verify the request with the victim. Warning signs included the actual sending address was a gmail mailbox and the “To” field included both real and non-existent addresses that the scammer guessed at.

This was a form of ‘payment redirection scam’. If the scammer had been successful, the victim’s next wage payment would have been stolen.

Ensure your team is aware of this kind of targeted scam and devise your own verification practices. Consider a ‘staff authorised contact list’ which has staff phone and email. Then if you get any similar requests, you can more easily identify if it’s legitimate or not.

The Australian Cyber Security Centre has a lot of great resources to assist you to Recognise and report scams | Cyber.gov.au.

Or head to our Tip – Where to start with cyber security literacy – Kindergarten IT Program.

As always, if you receive an email you’re ever unsure about, our trained staff are always happy to advise on the legitimacy of any you’d like us to check.

Early Childhood Update – March 2023

March 3rd, 2023|

Department of Education and Training has released the March 2023 edition of the Early Childhood Update e-newsletter.

Kim Little, Deputy Secretary of Early Childhood Education, highlights Cultural Diversity Week and consultation opportunities for the Best Start, Best Life reforms.  Articles also cover support and resources for CALD families; teacher and ESK funding and grants; as well as free interpreting services for funded services.

You can subscribe to receive the updates here: Early Childhood Update | Victorian Government (www.vic.gov.au)

New Tip – Where to start with cyber security literacy

February 10th, 2023|

Have you ever heard the expression Explain it to me like I am 5? It is a popular phrase because we often need guidance that is immediate and accessible, just like five years olds. Increasing your cyber security literacy doesn’t mean becoming an expert, it just means becoming familiar with the day-to-day patterns and knowing what the general precautions and risks are.

Browse to it on our Tips page or from this direct link: Tip – Where to start with cyber security literacy

New Tip – Add the Kindergarten Tick to your email signature

February 3rd, 2023|

The Victorian Government has introduced the Kinder Tick logo to help families find funded and approved kindergarten programs. Funded services are encouraged to display the Kinder Tick on email signatures, websites, media and anywhere that will help families identify approved programs.

This tip explains how to add the email signature banner in Outlook.

Browse to it on our Tips page or from this direct link: Tip – Add the Kindergarten Tick to your email signature

Early Childhood Update – February 2023

February 2nd, 2023|

Department of Education and Training has released the February 2023 edition of the Early Childhood Update e-newsletter.

With a message from Kim Little, Deputy Secretary of Early Childhood Education, articles on the Victorian Educational Leaders Conference, National learning framework updates, programs for teachers and Free TAFE for early childhood training, bush kinders and information sharing resources.

You can subscribe to receive the updates here: Early Childhood Update | Victorian Government (www.vic.gov.au)

Tip – End of the year wrap-up

December 15th, 2022|

This tip covers some end of year considerations for staff organising files, managing outgoing staff mailboxes and accounting for changes to file sharing tools etc. 

Browse to it on our Tips page or from this direct link: Tip – End of the year wrap-up

Early Childhood Update

December 15th, 2022|

Department of Education and Training has released the December 2022 edition of the Early Childhood Update.

With a message from Kim Little, Deputy Secretary of Early Childhood Education, articles on the final days to order Three-Year-Old Kinder Kits for 2023, the upcoming Victorian Educational Leaders Conference and other important updates regarding the early childhood sector.

You can subscribe to receive the updates here: Early Childhood Update | Victorian Government (www.vic.gov.au)

New Tip – Password protect PDFs exported from Word

December 6th, 2022|

This guide demonstrates how to password protect a PDF created in Microsoft Word or Publisher.

Browse to it on our Tips page or from this direct link: Tip – Password protect PDFs exported from Word

New Tip – Password protect Office documents

December 6th, 2022|

If your service shares a computer, network drive or cloud storage between staff, committee and volunteers, you might find it useful to restrict some Office documents from modification with a password or encrypt others for confidentiality. This tip will explain both how to encrypt a document and how to restrict modifying a document.

Browse to it on our Tips page or from this direct link: Tip – Password protect Office documents

New Tip – How to protect worksheet cells in Excel

December 5th, 2022|

Excel documents are often ‘living’ documents that are intended to be viewed and updated collaboratively.  To avoid users introducing errors to your documents, Excel’s protection options can lock or hide cells or formulas.

Browse to it on our Tips page or from this direct link: Tip – How to protect worksheet cells in Excel

New Tips: Create Outlook Contact Groups from an Excel spreadsheet

November 28th, 2022|

Each year, many kindergarten staff need to transfer the contact details of enrolled families from an Excel spreadsheet into Outlook.  Within Outlook, staff often also want the family emails grouped into Contact Groups for each session or cohort of enrolments.

These two tips provide two methods of setting up the Contact Groups in Outlook:
Tip – Create Outlook Contact Groups from an Excel spreadsheet (quick copy/paste method)
Tip – Create Outlook Contact Groups from an Excel spreadsheet (advanced import method)

Information technology support is provided by the State Library Victoria, Community IT Support Team
Monday to Friday from 9.00am to 5.00pm

Phone: 03 8664 7001
Toll Free: 1800 629 835
General Enquiries Email: info@kindergarten.vic.gov.au
Technical Support Email: support@kindergarten.vic.gov.au