Among the most dangerous types of malicious mail are the ones with viruses, malware, ransomware or trojans attached. These attachments will be disguised as common files such as PDFs, Word files etc. But downloading an attachment doesn't need to be a leap of blind faith. Use your email program to investigate these attachment threats FIRST
Last year cyber.gov.au came out with the strongly titled article “Why it’s time to ditch your one password for passphrases”. We agree! Our mailboxes require a password or passphrase that includes: 1. lowercase 2. CAPITALS 3. Numb3rs 4. Special character$. We also require the pass to be at least 13 characters long. The minimum length
We have been alerted to a scam targeting payroll and administration staff. This is how the scam happens: After capturing the name of a legitimate staff member, the scammer sends an email in the staff member’s name to the workplace. Titled “New Banking Details” or similar, this email requests an update to the staff member’s
Have you ever heard the expression "Explain it to me like I am 5"? It is a popular phrase because we often need guidance that is immediate and accessible, just like five years olds. Increasing your cyber security literacy doesn't mean becoming an expert, it just means becoming familiar with the day-to-day patterns and knowing
The Victorian Government has introduced the Kinder Tick logo to help families find funded and approved kindergarten programs. Funded services are encouraged to display the Kinder Tick on email signatures, websites, media and anywhere that will help families identify approved programs. This tip will explain how to add the email signature banner in Outlook. Downloading
This tip covers some end of year considerations for staff organising files, managing outgoing staff mailboxes and accounting for changes to file sharing tools etc. Back up your data Perform an end of you back up of your data that can be stored offsite. This can be done with a portable hard drive and as
You can perform a manual backup of your Windows user files with an external drive by using Backup and Restore in Windows Settings. Backup and Restore makes copies of the user files only (Documents, Desktop, Pictures, Downloads etc.) it does not back up system files or programs. This will require a reasonably large external hard
If your service shares a computer, network drive or cloud storage between staff, committee and volunteers, you might find it useful to restrict some Office documents from modification with a password or encrypt others for confidentiality. This tip will explain both how to encrypt a document and how to restrict modifying a document. Within larger
Excel documents are often ‘living’ documents that are intended to be viewed and updated collaboratively. To avoid users introducing errors to your documents, Excel’s protection options can lock or hide cells or formulas. The Protect Workbook command locks the entire document. It isn’t encrypted and can still be viewed but changes require a password. The Protect Sheet command
This guide demonstrates how to password protect a PDF created in Microsoft Word or Publisher. With the file open in Word or Publisher, click on File go to the Backstage view. Select Save As from the menu and navigate to the desired save location. Use the Save as type dropdown to select the PDF file
